Job Opportunities

Grants and Operations Administrator Contractor

Role: Grants and Operations Administrator Contractor
Status: Part-Time/Short-term Contractor (6-12 months)
Reports To: Deputy Director, Rite Aid Healthy Futures
Location: Remote, Flexible (20 hours/week) 

Overview of the Organization
Rite Aid Healthy Futures is a public charity that improves the lives and futures of kids in Rite Aid communities through partnerships that help build healthier, more equitable neighborhoods. Launched by Rite Aid in 2001, Healthy Futures supports causes, initiatives and organizations that help kids live long, happy and healthy lives. Grants are made possible through the generous donations of customers who round up their purchases at Rite Aid through the KidCents program. Visit RiteAidHealthyFutures.org to learn more.

Overview of the Role
The Grants and Operations Administrator Contractor will play a vital role in supporting the administrative functions essential to the charity's grant-making, operational, and fundraising activities. This temporary position requires a blend of organizational prowess, technological proficiency, and exceptional communication skills to ensure seamless operations. The contractor will be responsible for managing grant system, administering disbursements, maintaining records and facilitating effective communication on grant and operational progress throughout the team.

 This role offers an exciting opportunity to contribute to the meaningful work of our charity while gaining valuable experience in grant administration and nonprofit operations. If you are a highly organized individual with a passion for making a difference, we encourage you to send a cover letter and resume to  HealthyFutures@riteaid.com, with ATTN: Grants & Operations Candidate in the subject line. Interviews will begin on a rolling basis in April.

Key Responsibilities

I. Grants and Payments Administration:

• Oversee the complete grant administration process, from initial application to disbursement

• Ensure precise handling of timely payments, adhering to protocols and compliance standards.

• Maintain comprehensive and accurate records of grant recipients, funding allocations, and payment schedules.

• Manage communication with current and prospective grantees for Rite Aid Healthy Futures. 

II. Database & System Management:

• Oversee the functionality and optimization of the grants management system

• Implement improvements to streamline processes and enhance efficiency.

• Provide training and support to staff members on grant management software.

• Assist in creating standard grant templates, reports, and dashboards for varied stakeholders

III. Operations and Finance Support:

• Collaborate with team to reconcile grant-related expenditures and budgets.

• Contribute to the development and implementation of operational policies and procedures. 

• Support and track fundraising efforts and donations, managing fundraising deductions and incoming donation checks/e-payments.

• Support annual events with grantees, associates, and donors.

IV. Team Support:

• Serve as a point of contact for grant inquiries and administrative matters.

• Coordinate meetings, schedule calls, and provide logistical support for team activities.

• Support facilitation and tracking of invoices, reimbursements, and check requests.

• Manage Healthy Futures organizational mailings and correspondence.

Qualifications:

• Proven experience in grants administration, financial management, or related roles.

• Proficiency in Bonterra/CyberGrants’ grant management software and Microsoft Office suite.

• Familiarity with Microsoft Teams for virtual meetings and collaboration. 

• Strong attention to detail and ability to maintain accuracy in a fast-paced environment.

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.

• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

• Commitment to the mission and values of the organization.